Satisfactory Academic Progress (SAP)
University of the People monitors students’ academic performance to ensure satisfactory progress toward a degree. All students are required to maintain a minimum cumulative GPA of 2.00. Review of Satisfactory Academic Progress (SAP) applies only to Degree Seeking Students.
Satisfactory Academic Progress is evaluated at the end of every term, and active students who earn a letter grade in at least one course, excluding “W,” are notified in writing by the Office of Student Affairs of their academic standing within one month of every evaluation point. Students who withdraw from the institution during a term when they are issued a letter grade of A through F will receive a letter from the Dean of Student Affairs verifying their final academic standing at the time of their withdrawal from UoPeople; this will remain on permanent file with the University.
The University reserves the right to place students on Academic Warning, Academic Probation, Probation Continued, and Academic Suspension, and reserves the right to remove students from Academic Warning, Academic Probation, Probation Continued, and Academic Suspension based on their academic performance and degree program, notwithstanding the Academic Standards.
Students maintaining a minimum CGPA of 2.00 are in good standing.
Students who had been in good standing in the previous term and whose minimum cumulative GPA drops to below 2.00 at the end of the current term are placed on Academic Warning. Students on Academic Warning who meet or exceed a 2.00 cumulative GPA during the subsequent term return to good standing.
Students on Academic Warning are encouraged to be in contact with their personal Program Advisor.
Students who had been on Academic Warning in the previous term and whose minimum cumulative GPA continues to be below 2.00 at the end of the current term are placed on Academic Probation. Students on Academic Probation that meet or exceed a 2.00 cumulative GPA during the subsequent term return to good standing.
Students on Academic Probation are encouraged to be in contact with their personal Program Advisor.
Students on Academic Probation who failed to achieve a CGPA of 2.00 at the end of the preceding term but who did earn a 2.00 GPA or better are placed on Probation Continued. They may stay on Probation Continued as long as they earn a minimum GPA of 2.00 in each subsequent term until their CGPA reaches a 2.00. If students on Probation Continued fail to achieve a 2.00 GPA, they are dismissed from the University.
Degree Seeking Students on Probation Continued are encouraged to be in contact with their personal Program Advisor.
Students who had been on Academic Probation or Probation Continued in the previous term and whose minimum cumulative GPA continues to be below 2.00 at the end of the current term are dismissed from the University. In some cases, and at the sole discretion of the Dean of Student Affairs and the Student Affairs Committee, Degree Seeking Students only may instead be placed on Probation Continued status or Academic Suspension.
Academic Dismissal is a permanent separation from the University, and means a student may not enroll in any succeeding term unless given permission by the Student Affairs Committee pursuant to the appeals process.
Academic Dismissal Appeals
Dismissal appeals are available only for Degree Seeking Students.
Students who have encountered unexpected or extenuating circumstances that significantly prevented them from completing their academic requirements are eligible to request reconsideration of the dismissal decision by submitting a written appeal to the Student Affairs Committee no later than thirty days from the dismissal notice. Students who do not request an appeal within the 30-day deadline forfeit their right to appeal.
The appeal should include a clear description of the basis of the appeal, students’ reflections about their own academic difficulties at the University, and evidence of probable academic success if permitted to return to the University. Students should also submit any documentation of mitigating circumstances contributing to their poor academic performance.
All appeals should be sent to the student’s Program Advisor, who will sent the appeal to the Office of Student Services at email@example.com for the English programs and firstname.lastname@example.org for the Arabic Division and will then be directed to the Student Affairs Committee. Once the appeal is submitted, students will receive a confirmation email from their program advisor and a final decision about the appeal will be sent within six weeks of the submission of their appeal. Decisions rendered by the Committee are final and binding.
When an appeal is granted, the student will be required to sign a contract for Improved Academic Performance with the Program Advising Office within a week or will not be permitted to return to their studies. Only once the student has signed the contract, the Office of Student Services will process the student’s reinstatement. Please note: once a student has successfully been re-enrolled after dismissal, any later academic dismissal from the University is final and cannot be appealed.
Dismissed students whose appeals are denied and who wish to return to their studies at UoPeople are required to apply for Academic Renewal as a Degree Seeking Student after being out of residence from the University for a minimum of five consecutive terms. Out of residence refers to the number of terms that a student has been inactive at the University— either unenrolled from the institution and/or enrolled at UoPeople without completing any course work in the intervening terms (that is, enrolled and inactive). For more information on Reinstatement, see ‘Matriculation Policies’ under Chapter 16 below.